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The Accounts Payable System (APS) provides comprehensive
control of vendors, purchase orders, payables, and checks.
Management Control
APS centralizes accounts payable operations to give
management complete control over the payable payment approval
and check production process.
Individuals with proper security clearance have complete
access to audit every payable and check from any terminal.
Managers find it easy to get information directly, putting
them in control of the funds disbursed from their
organization.
Complete Vendor Information
To control payments, maintain activity history, and
simplify check production, vendor records are maintained for
each person or business receiving disbursements.
Repetitive Entries Eliminated
Recurring expenses, such as rent, can be set up to
eliminate repetitive payable maintenance.
Payable Payments Approved In Groups
Payables are approved for payment using a display terminal,
and can be approved one at a time or in groups. All payables
of a particular branch, cost center, vendor, or checking
account can be approved at once. In addition, payables due
before, on, or after a particular due date can be approved at
once.
APS Key Features
- Discounts are calculated automatically.
- General ledger integration transactions (cash or
accrual) are automatic.
- Payables are paid from either DDA or general ledger
checking accounts.
- Payables can be categorized and paid via a single check.
- Paid payables are retained for as long as necessary.
- Vendors are paid by check, magnetic tape (electronic
ACH), or credited to DDA or Savings as an on-us item.
- Year-end tax information is reported to vendors and the
federal government.
- Payables with prepaid expenses can be split based upon
expense frequency.
- An option adds usage tax without affecting the net
amount of the transaction.
- Transaction history is maintained for expense category
and vendor reporting.
- Multi-institution, branch and cost center capabilities
are optional.
- Credit amounts can be entered on payable accounts.
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